How long does a compliance audit take?

Most audits are completed within one to two weeks, depending on how many existing foreign worker files need review.

What if we’re already under an active ESDC inspection?

We can begin immediately — assembling documentation for an active inspection is one of our most common urgent engagements.

Does this apply to small employers too?

Yes — the same audit-and-rebuild process works whether you employ 2 or 200 foreign workers.

How do you keep records "inspection-ready" ongoing?

Our dashboard flags missing documentation automatically as new hires or renewals happen, rather than waiting for a review to find gaps.

Employers · Client Success StoryFrom 3 refused LMIAs to a 100% approval streak

How a Manitoba manufacturer rebuilt its foreign hiring program.

Three refused LMIAs and a looming inspection — here is exactly how we rebuilt their recruitment evidence and compliance file from the ground up.

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Manufacturing, 120 employees18 foreign workers supported14 months, ongoing

Results since engagement

100%

LMIA approval rate since rebuilding their recruitment process.

LMIA approval rate100%

Compliance documentation complete100%

Time-to-hire reduced62%

The situation

Three refusals, one inspection notice, no clear process

The employer had been filing LMIAs without documented recruitment evidence, and an ESDC inspection notice made the risk urgent.

The problem

Recruitment ads were run informally, with no records kept — a common but serious compliance gap.

The risk

An active ESDC inspection meant undocumented recruitment could result in penalties or a hiring ban.

The fix

We rebuilt their recruitment process with documented advertising, wage benchmarking and retention records.

The outcome

A clean inspection result and every subsequent LMIA approved on the first submission.

WHY VISAOCLOCK

Why choose VisaOClock

This is not an unusual starting point — most employers we onboard have some compliance gap. What matters is fixing it before it becomes a problem.

We audit before we file

Every new employer client gets a compliance audit before their next LMIA is submitted.

Documentation becomes routine

Recruitment and wage records are now generated automatically as part of their hiring process.

Ongoing monitoring

We continue tracking their compliance status, not just the initial fix.

refused LMIAs before engagement

LMIAs approved since, all first-try

14 mo

ongoing client relationship

How we fixed it

From inspection risk to compliance confidence

The same process we run for every new employer client.

STEP 01

Compliance audit

We reviewed every existing foreign worker file for documentation gaps.

STEP 02

Process rebuild

Recruitment advertising, wage benchmarking and record-keeping standardized.

STEP 03

Inspection support

We assembled the full compliance file and supported the employer through the ESDC review.

STEP 04

Ongoing monitoring

Continuous tracking keeps every subsequent filing inspection-ready.

In their words

What changed for their HR team

“We used to dread the word "inspection." Now our compliance file is something we’re actually proud to show.”

HR Manager

Manufacturing employer, Manitoba

FAQ

Frequently asked questions

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